Registration fees and policies

Registration fees	In person registration (*)	Virtual registration (*)
Member 1	500€	200€
Non Member	650€	260€
Student Member 3	200€	80€
Senior Member 2	350€	140€
PPP2 or PPP3 Member 4/5	300€	120€
One Day	200€	80€
Presenters	250€	100€
EMEA WSEC Dinner	30€	-

(*) VAT/Sales tax will be applied as deemed necessary by the Spanish tax code.

Lunches and coffee breaks are provided for in person attendees but not for guests.

1 INCOSE Member on the day of EMEAWSEC registration
2 Senior status must be pre-approved by INCOSE Administrative Office. Members qualify for the senior category if they are at least 65 of age the time of their membership renewal. Please contact [email protected].
3 Student status: students qualify if they are enrolled full time in an undergraduate or graduate program
4 Countries of residence that qualify for this discount and which have current INCOSE membership are Argentina, Belarus, Brazil, Bulgaria, Chile, Costa Rica, Greece, Lithuania, Malaysia, Mauritius, Mexico, Poland, Romania, Russian Federation, Thailand, and Turkey.
5 Countries of residence that qualify for this discount and which have current INCOSE membership are China, Colombia, Ecuador, India, Indonesia, Morocco, Nigeria, Pakistan, Peru, Philippines, Rwanda, South Africa, Ukraine, Vietnam, and Zimbabwe.

To enjoy all member benefits and register for the symposium at the discounted rate, sign up for a one year INCOSE regular individual membership here.

What is included?

In-person participation

Full Registration
Includes access to all technical sessions, tutorials, admission to exhibits, conference bag, lunches & breaks, receptions, and recordings during the event and for six weeks after the event.

Day Registration
Includes technical sessions, tutorials, lunches & breaks, admission to exhibits for the selected day(s), conference bag, and recordings for the selected day(s) during the event and for six weeks after the event.
Tickets for the receptions, which are NOT included in the day registration rate, are available for purchase.

Guest Registration
People attending the EMEA WSEC with a guest should proactively register their guest for any social event(s) in which they intend to participate. This allows us to plan the food and beverage needs ahead of time. On-site sales will be limited.

Virtual participation

Full Registration
Includes access to the virtual sessions of the technical program, and recordings during the event and for six weeks after the event. This includes both live and on-demand content.

One Day Registration
Includes access to the virtual technical sessions and recordings of the selected day during the event and for six weeks after the event. This includes both live and on-demand content for the selected day.

Cancellation policy

Cancellation policy for in person participation

In the event you will be unable to attend the EMEA WSEC in person after you have registered, there are two options.

Option 1: Changing from in person attendance to remote participation
If you would like to attend the conference remotely, you must provide written notice including the reason for the change to [email protected] by Monday, April 10, 2023. INCOSE will review the request for changing to virtual participation. If approved, your registration for in person attendance will be substituted with a registration for virtual participation under the same registration type. A credit for the difference will be issued within 90 days after the event concludes.

Option 2: Cancelling attendance
If you would like to cancel your registration, you must provide written notice including the reason for the cancellation to [email protected] by Monday, April 10, 2023. INCOSE will review the request. If approved, all cancellations received and approved by Monday, April 10, 2023 will be subject to a 30€ cancellation fee for INCOSE Members and 75€ for Non-Members. There will be no refunds for cancellations and modifications received after Monday, April 10, 2023.
There will be no refunds for cancellations and modifications received after Monday, April 10, 2023. However, your registration for in person attendance can be substituted by a registration for remote participation under the same registration type.

Substitutions are allowed at no extra cost if the substitute is an equivalent registrant (e.g., INCOSE member as a substitute for an INCOSE member), but will require an additional charge if he/she is not an equivalent registrant. Please send an email to [email protected] with the name and e-mail address of the substitute.

Cancellation policy for virtual participation

In the event you will be unable to attend the EMEA WSEC after you have registered, you must provide written notice of cancellation to [email protected] by Monday, April 10, 2023. All cancellations received by Monday, April 10, 2023 will be subject to a 10€ cancellation fee. There will be no refunds for cancellations and modifications received after Monday, April 10, 2023.

Substitutions are allowed at no extra cost if the substitute is an equivalent registrant (e.g., INCOSE member for an INCOSE member), but will require an additional charge if he/she is not an equivalent registrant. Please send an email to [email protected] with the name and e-mail address of the substitute.

Covid -19 - What to expect at the International Workshop?

The health and safety of our attendees is our top priority.

IW2022 attendees must either be fully vaccinated or test negative for COVID before coming to the event and will be asked to provide proof of vaccination or a negative PCR COVID-19 test (no auto/at home test) result taken within 2 days of arrival at the venue for the event.

INCOSE, along with the Marriott Hotel, will adhere to the current health precautions in effect when IW 2022 convenes. The local jurisdictions are the City of Torrance, the County of Los Angeles, and the State of California.

As of November 16, 2021, the County requires masks indoors. Regulations are evaluated weekly, based on new cases and hospitalizations. We will inform workshop attendees on the website of any updates to these policies. We appreciate your cooperation in following the requirements of our host jurisdictions.